Register and Deregister a Cash Register with FinanzOnline Praxis Desk Kasse

You must register every cash register and its signature creation unit with FinanzOnline. With webservice access, offisy does this automatically. Without it, you enter the data yourself. The registration must happen within one week of putting the register into operation.

Prerequisites

• You have issued an RKSV certificate and created a register.

How to proceed

Automatically with the webservice

Required license

Automatic registration and deregistration require the FinanzOnline webservice. It is included in RKSV Premium and RKSV Unlimitiert. With RKSV Basic, you need the add-on RKSV Webservice für Paket Basic (Kasse), see RKSV Tiers.

1. Set up the webservice access.
2. Create the register. offisy creates the start receipt.
3. offisy then registers the signature creation unit and the register with FinanzOnline.
4. offisy submits the start receipt for verification.

You see the status as a badge on the RKSV page:

• In Warteschlange: Registration is still running.
• Registriert: The register is registered with FinanzOnline.
• Fehlercode: …: Registration failed. Fix the cause. For a wrong register ID, see Fix an Incorrect Register ID in FinanzOnline.
• Ausfall: The register is marked as out of service because of an outage.
• Außerbetrieb: The register has been decommissioned.

In addition, the start receipt shows the badge Erfolgreich überprüft or Überprüfung fehlerhaft. You also get an email "Belegsüberprüfung".

Manually in FinanzOnline

Without the webservice, you first register the signature creation unit, then the register. You find the data for this in offisy.

1. In offisy, open Kasse > RKSV.
2. In the Zertifikate section, click the arrow button on the right of your certificate's row and select Zertifikatsdaten. Note the type of security device (hardware security module (HSM) of a service provider), the trust service provider (AT3 PrimeSign) and the serial number.
3. In the Registrierkassen section, click the arrow button on the right of the register's row and select Kasseninformationen. There you find the register identification number, the AES-256 user key and the check value for the user key.
4. Log in to FinanzOnline and open Eingaben > Registrierkassen.
5. Select Neue Signatur- bzw. Siegelerstellungseinheit registrieren, enter the certificate data and click Registrieren.
6. Select Neue Registrierkasse registrieren, enter the register identification number and the AES-256 user key and click Registrieren. A remark and the check value are optional.
7. Verify the start receipt.

Fig. 1You enter this information when registering the register in FinanzOnline.

Note: The AES-256 user key has 44 characters. Copy it with copy and paste, see Reading AES Key Characters Correctly. As long as the start receipt hasn't been verified successfully, you can still change the register identification number and key in FinanzOnline.

Note: The menu names come from the BMF cash register handbook (as of 05/17/2019). They may differ in the current FinanzOnline.

Report an outage

If the signature unit or the register goes down, you report it yourself in FinanzOnline. offisy doesn't report an outage.

1. In FinanzOnline, open Eingaben > Registrierkassen.
2. Click the serial number of the signature creation unit or the register ID.
3. Select Ausfall oder Außerbetriebnahme melden.
4. Select the Grund and enter Beginn (day and time).
5. When the outage is over, select Ende des Ausfalles melden.

Receipts created while the signature unit is down carry the note "Sicherheitseinrichtung ausgefallen". Afterward, the register creates a signed collective receipt. offisy reports the recommissioning of the signature unit automatically.

If an outage lasts longer than 48 hours, you report it within one week according to the BMF handbook.

Close a cash register and deregister

When you stop using the register for good, you close it.

1. First back up the entire DEP, see What Do I Need for an Audit?.
2. In the Registrierkassen section, click the arrow button on the right of the register's row and select Kasse schließen.
3. Read the window Registrierkasse schließen and click Kasse schließen. Click Abbrechen to cancel.

Fig. 2Closing is final. Afterward, the register no longer signs receipts.

offisy creates the closing receipt. You can't undo this step. Keep the closing receipt.

With the webservice, offisy reports the decommissioning automatically. Without the webservice, you report it in FinanzOnline via Ausfall oder Außerbetriebnahme melden, within one week (BMF handbook).

Common errors

• Registration fails with an error code: Usually the register ID or the key doesn't match offisy, see Fix an Incorrect Register ID in FinanzOnline.
• Webservice access fails: Check the access as described in Set Up a Webservice User in FinanzOnline.