Cash book (cash deposits and withdrawals) Praxis Kasse Desk

The cash book logs every cash movement in your register and shows the current cash balance.

Where do I find the cash book?

Go to Reports → Cash book.

Requirements

• You need the Kassenbuch: Anzeigen permission to open the view.
• To add new entries or record the counted cash balance, you also need Kassenbuch: Erstellen.
• To cancel entries or recalculate the cash balance, you need Kassenbuch: Löschen.

Current cash balance

The header area shows the running cash balance. If the Tenancies module is active, the balance is shown per tenancy.

Filters

• From / To — Date range for the entries shown. Default when you open the page: current month.
• Tenancy — Only visible with the Tenancies module active.

Data table

The table lists all cash movements for the selected period.

Column	Content
Receipt no.	Number of the cash receipt
Created by	User who created the entry
Type	Deposit or withdrawal
Purpose	Business or private
Amount	Amount of the entry
Delivery note no.	Linked delivery note number, if entered
Note	Free-text note on the entry
Date	Date of the entry
Current cash balance	Cash balance after this entry
Accounting account	Only with the Accounting export module
Tenancy	Only with the Tenancies module

If an entry is linked to an invoice or receipt, you see it directly in the row. Canceled entries are marked as Canceled, including reason, timestamp, and user.

Record a cash deposit or withdrawal

1. Click Add.
2. Choose the type Deposit or Withdrawal.
3. Enter the amount.
4. Choose the purpose Business or Private.
5. Optionally enter a delivery note no. and note.
6. Optionally choose a tenancy, if the module is active.
7. Optionally adjust the date. It can't be in the future and must be later than the last entry.
8. Optionally choose an accounting account, if the Accounting export module is active.
9. Click Save.

Record the counted cash balance

Record the actual counted cash balance, for example after counting the register.

1. Click Record cash balance.
2. Enter the counted amount. It can't be empty or negative.
3. Click Save.

Edit an entry

1. Open the entry in the data table.
2. Change the details you need.
3. Click Save.

Cancel an entry

1. Open the entry you want to cancel.
2. Click Cancel.
3. Enter a cancellation reason.
4. Confirm the cancellation.

Canceling an entry is only possible while it's still cancelable.

Recalculate the cash balance

Use Recalculate cash balance to recalculate the running cash balance, for example after later corrections.

Export

• Use Export to download the filtered list as an Excel file.
• For a single entry, you can print the receipt.

Permissions

Permission	Function
Kassenbuch: Anzeigen	Access to the view
Kassenbuch: Erstellen	Add new entries and record the cash balance
Kassenbuch: Löschen	Cancel entries, recalculate the cash balance