Create a WAHonline Report Praxis Desk

You can create a new performance record in three ways: from the patient file, from invoice journaling, or directly from the waiting room list.

Benötigte Lizenz

This section is only available if the module WAHonline is included in your license.

Prerequisites

• You are logged in with the permission Create performance record.
• At least one contract partner is configured in the WAHonline settings.
• The patient has a valid insurance (ÖGK or SVS) and an assigned contract partner. Only then can you submit the report directly to WAHonline.

Option 1: From the patient file

1. Open the desired patient file.
2. Click the action menu (dropdown arrow) in the top right.
3. Select Create performance record.
4. The creation modal opens.

Option 2: From invoice journaling

1. Open Invoice Journaling via the navigation.
2. Click the action menu (three dots) on the desired invoice.
3. Select Create performance record.
4. The creation modal opens. The invoice line items are automatically copied into the performance record.

Note: This menu item is only visible if no performance record has been created for the invoice yet and the WAHonline module is active.

Option 3: From the waiting room list

1. Open the waiting room list.
2. Click the action menu (dropdown arrow) on the desired entry.
3. Select Create performance record.
4. The creation modal opens.

The creation form

The modal shows a summary of the patient's master data on the right. On the left is the actual form.

Consent to submission

At the top you'll find the field Consent to submission to WAHonline. This determines whether the patient has consented to electronic submission. Possible values:

• Yes – patient has consented
• No – patient has not consented (a warning appears in the form)
• Not recorded

This field is only visible if you have the upload permission.

Billing for ÖGK / SVS (WAHonline)

Enable the Billing for ÖGK / SVS (WAHonline) toggle if the report should be submitted to a statutory health insurance fund. When enabled, additional GKK fields appear (contract partner, contract number, etc.).

This toggle is only visible if insurance and contract partner are stored for the patient and the upload permission is present.

Add invoices and line items

You can add line items from existing invoices or from appointments to the performance record.

Show all invoices for patient — enable this toggle to show a list of existing invoices. Two tabs are available:

• Invoices — select one or more invoices. The line items are automatically copied.
• Appointments — select appointments directly from the appointment list.

Below the selection area you see the line item list with all already added items. You can still edit or remove items there.

Referring physician

In the Referring Physician section you can optionally enter a referring doctor.

Diagnoses

In the Diagnoses section you can add one or more diagnoses (ICD code + diagnosis text) to the report.

Attachments

When GKK billing is enabled, you can attach files (e.g. findings) directly to the report in the Attachments section.

Bank details

When GKK billing is enabled, you can optionally provide an IBAN for payment. Enable the Provide bank details toggle and enter the IBAN.

Submit directly to WAHonline

The modal has a Submit via WAHonline button below the form. It is only visible and active when:

• Insurance and contract partner are stored for the patient,
• GKK billing is enabled in the form,
• the patient has consented to submission,
• you have the upload permission.

Click Submit via WAHonline to save the report and send it to WAHonline immediately. The modal closes automatically after a successful upload.

If you only want to save the report, click Save instead. You can submit it at any time later from the report detail view.