Cash book (overview) Praxis Desk Kasse
The cash book logs every cash movement in your register and shows the cash balance for any period you select. How to record, correct, and print entries is covered in the following articles: Record entries, Edit and cancel entries, and Print and export the cash book.
Where do I find the cash book?
Click Journaling → Kassenbuch in the sidebar. When you open the page, it shows today's entries.
- 1The Neue Ein-/Auszahlung button (new deposit/withdrawal). The arrow next to it opens more options.
- 2The Zeitraum (period) filter, see the section “Filters”.
- 3Register card with the balance at the end of the period, see the section “Statistics / Key figures”.
- 4Summary cards for the selected period, see the section “Statistics / Key figures”.
The arrow next to Neue Ein-/Auszahlung opens the options menu with Neuer Ist-Stand (new counted balance), Kassenbuch drucken (print cash book), and Spaltenkonfiguration (column configuration). Which items you see depends on your permissions.
If you lack the Kassenbuch: Erstellen permission, or your own company isn't in the company selection, the button is called Optionen (options). It then only opens the menu.
Requirements
- You have the Kassenbuch: Anzeigen permission to open the page.
- Further actions need additional permissions. They're listed in the "Permissions" section at the end of this article.
Filters
- Firma (company) — Selection at the top of the page header. With Alle (all), you see the entries of all companies whose cash book you may view. If you choose one company, the list shows only its entries.
- Zeitraum (period) — Date range of the entries shown. By default, the page opens on today. You can change the date fields directly or pick a preset in the dropdown to their left.
- Mandant (tenant) — Only visible if you use tenants. You can select several tenants; the number of its entries appears next to each one. Your selection also applies to the register cards and the summary cards. Filter zurücksetzen (reset filter) shows all tenants again.
The preset dropdown contains these items (labeled in German):
- Heute, Gestern, Morgen
- Aktuelle Woche, Letzte Woche, Nächste Woche
- Aktueller Monat, Letzter Monat, Nächster Monat
- Aktuelles Jahr, Letztes Jahr, Nächstes Jahr
- +1 Tag and -1 Tag, if the From and To dates fall on the same day
- +1 Woche and -1 Woche, +1 Monat and -1 Monat, +1 Jahr and -1 Jahr
The period can span at most 366 days. If you select more, the message "Zeitraum zu lang" (period too long) appears.
Data table
The table lists all cash movements for the selected period. The newest entry is at the top.
| Column | Content |
|---|---|
| Nr. | Number of the entry |
| Verwendung | Betrieblich (business) or Privat (private) |
| Referenz | Reference number of the entry or number of the linked receipt |
| Notiz | Free-text note on the entry |
| Datum | Date and time of the entry |
| Ein-/Ausgang | Eingang (deposit), Ausgang (withdrawal), or Korrektur Ist-Stand (counted balance correction) |
| Betrag | Amount of the entry. Withdrawals appear as a negative amount in red. |
| Saldo | Cash balance after this entry |
| Konto | Only with the Accounting export module |
| Mandant | Only if you use tenants |
If you pay an invoice or receipt in cash, Offisy creates the entry automatically. The Referenz column then shows the receipt number.
Click it to open the receipt Vorschau (preview). If a delivery note belongs to it, its number appears on a second line.
Canceled entries carry the Storniert badge in the Datum column. Hover over the badge to see the reason. Canceled entries don't count toward the totals.
Row actions
Click the arrow at the end of a row to open its menu.
- Bearbeiten — changes the reference no. and note, see Edit and cancel entries. You need Kassenbuch: Bearbeiten for this.
- Stornieren — cancels the entry, see Edit and cancel entries. You need Kassenbuch: Löschen for this.
Statistics / Key figures
Offisy shows two kinds of cards.
Register cards above the table: Each register has a card. It carries the tenant name or Aktueller Stand (current balance). The card shows the balance on the end date of the selected period.
A negative balance appears in red. The cards appear as long as the Mandant filter doesn't cover exactly one tenant. If several companies are selected, the company name appears before the register name.
Summary cards below the table: They apply to the selected period. They only appear when you've selected a single company in the company selection.
- Anfangssaldo (opening balance) — balance before the period starts
- Summe Eingänge (total deposits)
- Summe Ausgänge (total withdrawals)
- Endsaldo (closing balance) — balance at the end of the period
Column configuration
Open the options menu and click Spaltenkonfiguration. In the Spalten konfigurieren dialog, each column has a row with Feld (field) and Sortierung (sorting).
- Click Hinzufügen to add a column.
- Drag a row by the grip icon on the left to change the order of the columns.
- Click the trash icon to remove a column.
- Click Speichern to apply the configuration. The page then reloads.
By default, the table shows the columns Nr., Verwendung, Referenz, Notiz, Datum, Ein-/Ausgang, Betrag, and Saldo. Konto and Mandant only appear if the matching feature is active.
Permissions
| Permission | Function |
|---|---|
| Kassenbuch: Anzeigen | Open the page and export the list |
| Kassenbuch: Erstellen | Neue Ein-/Auszahlung and Neuer Ist-Stand |
| Kassenbuch: Bearbeiten | Edit entries |
| Kassenbuch: Löschen | Cancel entries |
| Journaling | Print the cash book (in addition to Kassenbuch: Anzeigen) |